Beyond the To-Do List - Productivity for Work and Life

I’m excited to revisit this conversation with Charlie Gilkey on his book, Team Habits: How Small Actions Lead to Extraordinary Results. Charlie is the founder of Productive Flourishing, a company that helps professional creatives, leaders, and changemakers take meaningful action on work that matters. He is an internationally recognized thought leader on productivity, planning, strategy, and leadership, and is also the author of Start Finishing: How to Go from Idea to Done and The Small Business Life Cycle. Charlie is also an Army veteran and near-PhD in philosophy.
In this conversation, we cover:
The Power of Team Habits: Charlie explains why great teams aren’t built by simply adding talented people, but by developing intentional habits and systems that shape how people work together.
Small Problems, Big Consequences: We discuss how seemingly minor issues inside a team can compound over time, affecting morale, communication, trust, and the overall health of the workplace.
Improving Systems Instead of Blaming People: Charlie shares why leaders should focus on changing broken team dynamics and processes rather than trying to “fix” individual team members.
Better Communication and Collaboration: We explore practical ways teams can improve meetings, expectations, feedback, and everyday interactions to create more productive and enjoyable work environments.
Creating Humane High-Performing Teams: Charlie discusses how teams can balance excellence and accountability with empathy, understanding, and respect for the people doing the work.
Charlie’s insights offer a practical roadmap for anyone looking to create healthier, more effective teams. Whether you lead a team, work within one, or are trying to improve how people collaborate around meaningful work, this conversation is packed with strategies for building better habits that lead to better outcomes. Learn more about Charlie and his work at ProductiveFlourishing.com, and check out Team Habits: How Small Actions Lead to Extraordinary Results wherever books are sold.
Connect with Charlie:
Better Team Habits
Productive Flourishing
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Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.

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I'm excited to revisit this conversation with Claire Diaz-Ortiz discussing her book, One Minute Mentoring, co-authored with legendary leadership expert Ken Blanchard. Claire is a keynote speaker, author, and former head of social innovation at Twitter who helps individuals and organizations build more intentional, meaningful connections — and this conversation is one of the most practical we've had on the show when it comes to how relationships actually help us grow.
In this conversation, we cover:
Mentoring vs. Everything Else: Claire breaks down how mentoring differs from coaching, consulting, masterminds, and accountability groups — and why the holistic, mutual nature of a true mentoring partnership is what sets it apart.
How to Find the Right Mentor: She walks through the practical first steps for identifying the type of mentoring relationship you need in this season of life, and why leading with essence over form is the key to getting it right.
The MENTOR Formula: Claire shares the six-step framework from the book — Mission, Engagement, Networking, Trust, Opportunity, and Review — that gives any mentoring partnership a clear structure without making it feel clinical.
The Mentoring Mission Statement: Why putting a simple, shared mission statement in place at the start of a mentoring relationship can save you both from the most common reason these partnerships quietly fall apart.
Mentoring Moments and Low-Stakes Entry Points: For anyone not ready to commit to a full mentoring relationship, Claire offers a practical way to start small — and how those smaller moments can open the door to something much more meaningful.

If you've ever wondered whether you're the type of person who should have a mentor — or whether you have what it takes to be one — this conversation will answer both questions and give you a clear next step. Learn more about Claire and her work at ClaireDiazOrtiz.com, and find One Minute Mentoring wherever books are sold.
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Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.

See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

What happens when you delete every app off your phone for 21 days? In this solo episode, Erik shares what he discovered during a Christmas break internet break — and what the research says about why so many of us feel like we can't put the phone down in the first place.
In this episode, Erik covers:
How We Got Here Without Deciding To: The boiled frog drift into five-to-seven hours of daily screen time wasn't a choice anyone made — it happened gradually, and the data from researcher Gloria Mark at UC Irvine shows exactly what it's cost our attention spans.
It's Not Just Social Media: Email, Slack, the news app — your brain doesn't distinguish between Instagram and Outlook. The real pattern is letting an outside ping decide what you think about next, and that pattern is everywhere.
The Research That Should Actually Motivate You: Studies from the University of Bath and Beth Israel found measurable reductions in anxiety, depression, and insomnia after just one week off social media — improvements that typically take months of therapy to achieve.
The Five-Level Detox Ladder: From turning off notifications and going grayscale all the way to Cal Newport's 30-day deep reset protocol, Erik walks through a tiered framework so you can pick the experiment that fits your life right now.
The Healthy Cadence Framework: A reset alone isn't enough — Erik lays out how to build purposeful, sustainable habits around when and why you use each channel, so you don't just slide back to baseline.
If you've ever felt less busy the moment you put your phone down — or wondered what your brain might feel like with a little less noise in it — this episode is the permission slip and the practical roadmap to find out.
Connect with Erik:
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Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.
See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

I’m excited to welcome back my good friend Dr. John Drury for part two of our conversation on the rule of life and how ancient practices can help us live and work with more intention. John is a New Testament scholar, professor, and thoughtful guide when it comes to integrating spiritual rhythms into ordinary life. In this continuation, we move from the big-picture ideas we introduced in part one into the practical how-to of building rhythms that create space for rest, reflection, and renewal before burnout forces the issue.
In this conversation, we cover:
Monthly Desert Days: John explains the idea of a monthly “desert day” or “9 to 4 retreat,” a set-apart block of time for radical understimulation, reflection, rest, and reconnecting with what matters most.
Why Understimulation Matters: We talk about why screens, noise, and constant input keep us from noticing our own lives—and how analog activities, silence, walking, journaling, and slower rhythms can help reset our attention.
Expect Nothing, Expect Everything: John shares why retreat practices work best when we stop demanding breakthrough moments and instead learn to receive whatever emerges without forcing productivity out of rest.
Quarterly and Annual Retreat Rhythms: We explore what longer rhythms can look like, from overnight quarterly retreats to annual time away, and how even a small amount of intentional distance can create clarity and renewal.
Vacation, Visitation, and Vocation: John offers a helpful distinction between true vacation, trips to visit family, and work-related travel—showing why naming the difference can help us be more intentional with our energy and expectations.

This conversation is full of practical wisdom for anyone who wants to move from admiring better rhythms to actually experimenting with them. What I appreciate most is that John doesn’t present this as a rigid formula, but as an invitation to start where you can, pay attention, and let the practice itself teach you what you need. If part one helped you rethink Sabbath and weekly rhythms, this episode helps you start building the next layer.
Connect with Erik:
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Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.

See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.

I'm excited to revisit this conversation I had with John Drury to the show to discuss how ancient spiritual practices can reshape the way we approach productivity, rhythm, and life itself. John is a professor at Indiana Wesleyan University's School of Theology and Ministry, holding an M.Div. and Ph.D. from Princeton Theological Seminary, and a close personal friend of mine for over 25 years.
In this conversation, we cover:
Rethinking the Rule of Life: John introduces the concept of regula vitae — the rule of life — and explains why the question isn't whether you have one, but what's currently ruling yours.
The Pandemic as a Mirror: We reflect on how COVID-19 disrupted our routines and created an unexpected opportunity for radical understimulation — and what we can learn from the people who actually took it.
Life vs. Work-Life Balance: John challenges the very language of "work-life balance," arguing that life is your time — and work is just one part of it — never the other way around.
Orienting Values and Stabilizing Practices: He walks through his hands-on framework for building a rule of life, including five orienting values and five stabilizing practices across daily, weekly, monthly, quarterly, and annual rhythms.
The Sabbath as Productivity Practice: John shares how a 24-hour weekly Sabbath transformed his Fridays, redirected his procrastination, and deepened his connection with family — without a hint of legalism.

If you've ever felt like your schedule is running you instead of the other way around, this conversation will give you the framework — and the permission — to start living with more intention. Learn more about John and his work at Indiana Wesleyan University, and stay tuned for part two of this conversation coming next week.
Connect with Erik:
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This Podcast is Powered By:
⁠⁠⁠⁠⁠Descript⁠⁠⁠⁠⁠
⁠⁠⁠⁠⁠Descript 101⁠⁠⁠⁠⁠
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⁠⁠⁠⁠⁠Ecamm⁠⁠⁠⁠⁠
⁠⁠⁠⁠⁠Podpage⁠⁠⁠⁠⁠
⁠⁠⁠⁠⁠Rodecaster Pro⁠⁠⁠⁠⁠
⁠⁠⁠⁠⁠Top Productivity Books List⁠⁠⁠⁠⁠

Make sure to grab Shortcasts from Beyond The To-Do List by Blinkist. A Shortcast is a 7-10 min version of a podcast where you get the core takeaways.

See Privacy Policy at https://art19.com/privacy and California Privacy Notice at https://art19.com/privacy#do-not-sell-my-info.